Article XIII. Student Government Commission on Election

The Student Government Commission on Election shall be the highest governing body in all matters pertaining to NEUST-USG Elections.

The Student Government Commission on Election shall be advised by and report to the Student Government Commission on Election Adviser.

One hundred fifty (150) days prior to the expiration of terms of the incumbent officers of the NEUST USG Officers, the USG President shall organize the Student Government Commission on Election.

Composition of the Student Government Commission on Election:

1. The Student Government Commission on Election shall be composed of the Chairperson and four (4) members who shall be appointed by the USG President.
2. The Chairperson of the USG Board of Advisers, Dean of OSAS, and Heads and Coordinators of OSOAD in all colleges/campuses shall act as ex-officio members of the electoral board without the right to vote.

Qualifications of the Student Government Commission on Election:

1. To be qualified as a Student Government Commission on Election member, he/she shall meet the same qualifications set in this Constitution for the elected positions except for the grades and residency requirements.
2. The Committee on Appointment shall confirm the appointment of the Student Government Commission on Election given by the USG President. Correspondingly, the Head of OSOAD and Dean of OSAS shall corroborate the appointment of the Student Government Commission on Election.

Responsibilities of the Student Government Commission on Election:

1. Govern and facilitate all Student Government elections.
2. Remain neutral and unbiased in all elections.
1. No member of the Student Government Commission on Election shall help, assist, serve on, or campaign for any Student Government campaign, ticket, or candidate.
3. Be responsible for educating candidates.
1. Host a minimum of one informational meeting to inform all potential candidates of tickets, their structure, function and responsibilities before the first week of the election timeline.
4. Disqualify any candidate in case of any ground/s for disqualification.
5. Remain in constant contact with the Student Government Adviser.
6. Work with the Student Government communications staff to ensure high voter turnout.
7. Reach out to students to raise awareness on potential candidacy and elections.
8. Hold voting stations on campus during election days.
9. Attend all meetings of the Student Government Commission on Election.
1. Three (3) unexcused absences from Student Government Commission on Election meetings shall result in automatic removal from the Student Government Commission on Election upon a majority vote of the other members of the Board. The remaining members of the Student Government Commission on Election, upon recommendation of the Student Government Commission on Election Adviser, shall appoint for the vacant position.
10. Not be involved in any other capacity within Student Government.
11. Members wishing to seek another office within the Student Government must resign immediately before seeking the new office.

Student Government Commission on Election Quorum:

1. The Student Government Commission on Election shall not conduct business without the presence of a quorum.
2. A quorum of the Student Government Commission on Election shall consist of the presence of a simple majority (50% + 1) of its members including the Chairperson of the electoral board. In the absence of the Chairperson of the electoral board, a quorum shall consist of the presence of two-thirds (⅔) of its membership.

An Election Committee shall be constituted by the Student Government Commission on Election in each of the departments/colleges/campuses, the task of which is to supervise all matters pertaining to elections in their respective departments/colleges/campuses. The Election Committee shall be composed of coordinators and structured in accordance with the Student Government Commission on Election composition.

The Student Government Commission on Election has the primary responsibility to take charge of monitoring of election returns and to decide on matters pertaining to election procedures.

In case of vacancy in the Election Committee, the Student Government Commission on Election shall appoint qualified substitutes subject to the approval of two-thirds (⅔) of the members of the Student Government Commission on Election.