Part II. Academic, Curricular, and Financial Matters

A. Students and Classifications

Students are those who are enrolled in and who regularly attend an educational institution of secondary or higher level or a person engaged in formal study (Education Act of 1982).
Students are classified as follows:
1. A full time student is one who is registered for formal academic credits and who carries the full load for given semester under the curriculum in which he/she is enrolled including the cases of graduating students who may carry less than the full load for the purpose of completing the requirements of the curriculum.
2. A part-time student is one who is registered for formal credits but who carries less than the full load for a given semester under the curriculum in which he/she is enrolled.
3. A transfer student is one who comes from another institution where he/she started studying for a course and who is now registered in the University after qualifying for admission.
4. A working student is one who is employed on a full-time or part-time basis in or outside the University.
5. A foreign student is one who is not a citizen of the Philippines.
6. A special student is one who is not earning credits for his/her work. He/she shall not be allowed to enroll for more than nine (9) units per semester or to register for more than two (2) years except by permission of the college dean/director concerned. His/Her work shall be marked "satisfactory" or unsatisfactory".

B. Enrolment and Quota System

The University shall implement the Quota System based on the Commission on Higher Education (CHED) priority courses. If the quota has been reached, the student-enrollee may be advised to enroll in another available programs offered by the University.

C. Admission

For First Year Students:

For admission, the incoming first year enrollees must satisfy the established admission requirements as follows:
1. Senior high school graduate who has not taken and is not taking any college degree in another higher educational institution;
2. Student applicant has a General Weighted Average (GWA) of 85% for board programs;
3. Applicant with GWA lower than 85% may still be admitted but only for non-board programs;
4. Must pass the NEUST-College Admission Test (NEUST-CAT);
5. Accomplished application form, photocopy of Form 138 (SHS Card); two (2) copies of 2x2 pictures with name tag in white background; and Certificate of Good Moral Character.
Applicants from Indigenous Peoples (IPs) must present a certificate of membership issued by the National Commission on Indigenous People (NCIP) from Region III.

For Alternative Learning System (ALS) Certificate Holders, a Certificate of Equivalency from DepEd must be presented.

For Persons with Disabilities (PWDs):
1. A student applicant who is considered a Person with Disability (PWD) must present his/her PWD ID;
2. He/She must also meet all the requirements for incoming first year students.
For Foreign Student Applicants, he/she shall be required to meet substantially all the following requirements prescribed for the course; provided that his/her previous training was obtained in an institution of recognized standing and provided further that there is a place for him/her in the academic unit. He/she must present the following:
1. Must qualify in the University College Admission Test;
2. Report card (Secondary School Curriculum)/Official Transcript of Record (College);
3. Alien Certificate of Registration (ACR);
4. Student Visa;
5. Six (6) copies of the 1998 Revised Original Personal History Statement (PHS) duly accomplished and signed by the applicant in English and in national alphabet accompanied by personal seal, if any, original left and right prints on PHS and original photos (2x2 photos on plain white background taken not more than 6 months prior to submission);
6. Transcript of Records/Scholastic Records (with English translation) duly notarized and authenticated by the Philippine Embassy or Consulate in the applicant's country of origin or legal residence;
7. Notarized affidavit of support and proof of adequate financial support (i.e., Bank Statements; source of income) to cover expenses for student's accommodation and subsistence, school dues and other incidental expenses. For scholars, a notarized certificate of scholarship from the institution concerned;
8. Scholastic records duly authenticated by the Philippine Foreign Service Post located in the student applicant's country of origin or legal residence;
9. Photocopy of passport pages where name, photo, birth date, and birthplace appear;
10. Certificate of Proficiency in English issued by the Language Department, NEUST;
11. A foreign student applicant shall be evaluated by the Director for International Linkage.
For Transferees:

Transfer of students from a recognized institution of higher learning to the University shall be allowed under certain limitations as follows:
1. General Weighted Average (GWA) of at least 2.0 or better (1.75 for graduate students) and without a grade of 5.0;
2. Must have completed two semesters with minimum of 33 units in the course he/she is enrolled;
3. Must submit original Transcript of Records (OTR), Certificate of Grades, Honorable Dismissal, Certificate of Good Moral Character and the like, evaluation sheet with descriptive title of subjects duly signed by the Registrar from the previous College/University, and two (2) copies of 2x2 picture;
4. Certification from the Dean that there is available slot in the program applied for.
For Shifters:

Students may shift from board to non-board programs. His/ Her admission shall be upon the recommendation of the Dean of the College where he/she intends to transfer after evaluation of his/her academic credentials. His/her admission shall also be based on the provisions stated in the University Handbook of the receiving college. A student may shift from non-board to board programs based on the following premises:
1. He/she performs excellently in his/her academic subjects with at least a GWA of 1.75 attested by the University Registrar and favorably endorsed by the concerned Dean of the College;
2. He/she complies with the academic requirements stipulated in the University Handbook of the receiving college;
3. His/her admission shall be upon the recommendation of the Dean of the College where he/she intends to enroll;
Returning Students:
1. A returning student may be accepted provided he/she filed a Leave of Absence (LOA) before he/she left the University and must be returning only after two semesters;
2. He/she must secure an evaluation form from the record clerk at the Registrar's Office who is assigned to the program where he/she was previously enrolled;
3. He/she will proceed to the Office of the University Registrar for evaluation;
4. After evaluation, he/she shall proceed to the College Dean for validation of his/her subjects after which he/she will be instructed to enroll;
5. On the first year that a student has returned, he/she is required to attend the Freshmen Orientation for returning students.

D. Retention

A student shall be retained in the University on the following basis:

He/she must have passing grades in all his/her subjects.
If a student fails in one or two subjects, whether he/she is enrolled either in board or non board course, he/she may still enroll, provided that he/she shall re enroll the subjects that he/she failed;
In case he/she is enrolled in a board course program and he/she obtained failing grades in three (3) subjects equivalent to nine units, he/she will be advised to transfer to a non board program.
On the other hand, if he/she is enrolled in a non board program and has obtained three (3) failing grades in his/her subjects in that semester, he/she will be advised to transfer to another school.

E. Course Requirement

The course requirements shall be prescribed by the University as approved by the Board of Regents.
Foreign students shall be required to meet substantially the advance requirements prescribed for a course; provided, that their previous training was obtained in am institution of recognized standing and provided further that there is a place for them in the academic unit.
Students with deficiencies in the requirements for admission but are otherwise considered competent may be admitted provided they comply with for all deficiencies in the requirements within the period prescribed by the University.
Accreditation. Students seeking accreditation for a certain requirement in completion of his course/degree may only be accredited upon satisfactorily passing the battery of examinations prescribed by the Dean of the academic unit where he is enrolled.
Validation. Validation is the process of crediting a subject from a different university/department to another curriculum. Transfer students who would want some courses to be credited in their degree must pass a validating examination to be prescribed by the Dean of the academic unit within a specified period of time. Maximum units that can be validated is only 50% of the total units of the program. If the number of units he/she has taken or petitioned to take is less than the number of units of the intended curriculum, subjects shall not be validated. The number of units must be the same or more than the number in the intended curriculum. The subject code will not be the bass for the approval rather, the descriptive title. Syllabus from both schools (with signature of the professor and dry seal of the school) maybe provided if necessary. For transferee's who submitted Certification of Grades as source of entrance credits, the credited subjects and enrollment are temporary unless the official Transcript of Records is submitted.
Advanced Credits. A student whose application for admission has already been approved may apply for advanced credits for work done in another institution of collegiate standing upon:
1. Presentation of credentials showing that he has attended and passed in said institution, courses fully equivalent to those given in this University for which advanced credit is sought; and
2. Passing the validating test given for the purpose by the academic unit concerned.
Advanced credits will be granted only in specific subjects of fields of study with their corresponding units for each subject or field of study specified. Not more than a specified number of units may be granted a student for a degree started in another College or University. When a curriculum requires more than thirty (30) units of credit for graduation, additional advanced credits may be granted up to a proportion of 3/8 of the formal courses required for graduation. Application for advanced credits should be filed with the registrar at least one semester before graduation.
Waiver of Prerequisite. Waiver of prerequisite is never allowed except in cases of graduating students where the prerequisite and required subjects may be taken simultaneously upon recommendation of the faculty whose expertise is along the line of the subject.
Physical Education is a must requirement as prescribed by the curriculum approved by CHED and Board of Regents of the University. Exemption is, however, allowed to handicapped students and those suffering from illnesses which would make it impossible and/or detrimental for them to take such physical activities, Such illnesses must be duly certified by a government physician.
NSTP is a must requirement to all university students who are seeking diploma in a baccalaureate degree or other prescribed curricula.
Change of Status. Female students who get married during school terms must submit to the Office of the Registrar the following:
1. An affidavit of change of status; and
2. A copy of the marriage contract issued by the Philippine Statistics Authority (PSA).

F. Adding/Changing/Dropping of Subjects

Changing of subjects may be allowed provided that it does not involve subjects under the same academic unit, and further, that the student needs a required subject not offered in the major academic unit, but which subject he/she has already taken in another academic unit of the University. Changing of subject may be allowed in non-prescribed requirements of the course provided that the subject to be substituted is of equal credit units.
Adding/changing of subjects shall be recommended by the adviser and approved by the Campus Director/Dean of the academic unit and Chair of the area concerned.
1. Every change of subject must be based on at least one of the following:
2. Every petition for change of subject must:
All petitions for change of subject must be submitted to the Office of the Registrar before one third of regular class meeting has been held during the term. Any petition submitted thereafter shall be considered for the following semester.
Changing of subject shall be allowed for any subject prescribed in the curriculum in which the student has failed or received a grade of "5" only, when, in the opinion of the academic unit offering the prescribed subject, the purposed substitute covers substantially the same subject matter as the required subject.
All applications for changing of subject shall be acted upon by the Dean concerned. In case the action of the Dean is adverse to the recommendations of the adviser and the Chair of the academic unit, the decision of the Dean shall prevail.

G. Changing of Sections/Course

Change of sections or course shall be allowed subject to the approval of the Dean upon recommendation of the faculty/adviser concerned, and must be done one week after the regular registration period.

H. Remedial/Petition Classes

Remedial classes shall be made available to graduating students to meet certain requirements for completion of their degree subject to the recommendation of the Dean and the approval of the Office of Vice President for Academic Affairs; provided however that the remedial class meets the minimum required number of enrollees per subject.
Individual Study Program (ISP) for graduating students as far as practicability and necessity is concerned, shall be made available to graduating students who are finishing their last academic requirements. A graduating student may be allowed to enroll only one subject on ISP basis with the consent of the subject teacher, recommended by the Dean and approved by the Office of the Vice President for Academic Affairs.

I. Discontinuance of Studies

If a student opted to discontinue his/her studies, he/she will secure a certificate of transfer credential (Honorable Dismissal) from the Office of the Registrar.
No records shall be supplied to any student who has not been cleared of all his accountabilities.
A notice of at least three days must be given by the student who desires to secure a copy of his/her records.

J. Attendance

Prompt and regular attendance in all classes is required to all students from the first meeting of every course.
A student is considered absent from class if he is not present within the first third fraction of the scheduled class time.
A student is considered late or tardy and shall receive a half-absence if he arrives in class during the first third fraction of the scheduled class time.
Although members of the faculty are expected to begin their classes promptly, various contingencies which are sometimes unavoidable may cause some faculty members to be late for class.

In such cases, the following guidelines are to be observed:
1. For sixty (60) minute classes, students should not leave until twenty (20) minutes have passed; For ninety (90) minute classes, students should wait for thirty (30) minutes; For one hundred (100) minute classes, students should wait for thirty-three (33) minutes; For one hundred twenty (120) minute classes students should wait for forty (40) minutes. In case where instructors are late for class, students should not leave the classroom until the first third fraction of the scheduled class time has passed. Professors arriving late within the time schedule may mark students absent if they leave their classes earlier than the prescribed time.
2. In case a professor who has not sent any prior notice fails arrive within the required waiting time, a class representative should inform the Dean's office about this before the class dismissed.
Students are considered ineligible for a passing grade in a given subject for the semester if they are absent from class for an equivalence of two-and-one-half (2-1/1) weeks, such as: more than 12-1/2 times in a class meeting four times a week; more than 10 times in a class meeting four times a week; more than 7-1/2 times in a class meeting three times a week; more than 5 times in class meeting two times a week; or more than 2 times in a class meeting once a week.
A student shall not be allowed to sit-in a class unless he/she is enrolled (for credit or audit class) in the said subject.

K. Approved Absences

The following are considered approved absences:

Attendance to curricular, co-curricular and extra curricular activities representing the University approved in writing by the Dean of the academic unit where the student is enrolled.
Absences due to sickness or hospital confinement duly certified by a physician;
Letter of excuse by the parent or guardian attested by the Dean; However, a student is held responsible for all assignment and for the entire content of the course missed, regardless of the reasons for his/her absence.

L. Dropping of Student

Students are allowed to drop a certain subject/s or to drop from the rooster of students before the mid-term examination. He/she must drop formally by requesting a dropping form from the Office of Admission and Registration. The dropping form must be signed by all concerned faculty in each subject and return it back to the Office of Admission and Registration.

M. Leave of Absence

Prolonged leave of absence shall require a written Leave of Absence (LOA) stating the reason for the leave and shall specify the period of the leave which shall not exceed one academic year.
The University through the Dean or his/her equivalent official or his duly organized representative, shall notify the Registrar and the parents/guardian of every student granted leave of absence.
Withdrawal from the University without formal leave of absence may cause the curtailment or entire withdrawal of the registration.

N. Examinations

Midterm and final examination schedules are normally published on the bulletin boards two weeks before the examination. In case of conflict, the Dean concerned must notify the Registrar's Office about this matter immediately.
A student will be allowed to take midterm or final examination by presenting his/her identification card and examination permit.
During the midterm, and final examinations, students may leave their assigned places with the permission of the proctor-in-charge. Examination booklets and other necessary papers shall be distributed to the students in the examination room.
Talking during examination, possession of textbooks or notes of any kind (unless authorized), giving or receiving information, or any other attempts at communication shall render the offender liable in accordance with pertinent provisions of Part V of this Handbook.
When a student has completed his/her exam, he/she shall submit his/her paper to any one of the proctors.
Instructors are not obliged to give a special or late test to any student who fails to take examination at the regular time, regardless of the reason, except upon a written request approved by the Dean of the particular academic unit concerned.
The policy of the University in exempting students from final examinations is implemented under the following guidelines:
1. Faculty members are given the right to exempt deserving students from the final examination in the subject they are teaching provided those students have a pre-final grade of at least 2.0 and provided further that such exemptions are not contrary to departmental policies. This right of the faculty is made a policy of the University, but the faculty is under no obligation to grant any examination exemption.
2. At the beginning of the course, the teachers will inform their students on their personal policy for final examinations in each subject that they teach and will also stipulate the criteria and conditions for exemption.
3. Students caught cheating or doing any similar acts in any examination, test or quiz shall be punished in accordance with pertinent provisions or Part V of this Handbook.
4. The Chairman or Dean of the Institute/College/Department has the final authority to adjudicate all problems arising from final examination schedules.

O. System of Grading: Credit and Grading

The work of students shall be granted credit at the end of term in accordance with the following system:

Maintainer's Note
Currently, the following grades conversion from Point Grade to Percentage Grade is no longer used in NEUST. It is retained here for historical reference.

Point Grade Percentage Grade
1.0 97-100%
1.25 94-96%
1.5 91-93%
1.75 88-90%
2.0 85-87%
2.25 82-84%
2.5 79-81%
2.75 76-78%
3.0 75%
5.0 74% and below, Failed. it requires a re-enrolment and repetition of the subject

INC. Indicates the requirements in the syllabus were not accomplished. This is given to students with passing grades but who failed to submit requirements. If, in the opinion of the Dean, the absence of examination is justifiable, the student may be given an examination. In case the student's grade is not passing and the student fails to take the final examination for any reason, a grade of "5" is given. The deficiency indicated by the grade of "INC" must be removed within the prescribed time; otherwise, the grade becomes "5". The teacher should provide the student a copy of the grade within three days upon completion of the requirements. Subjects marked with "INC" must be completed within a period of one year, otherwise, it will automatically be "5" or Failed.

"UD" means "Unofficially Dropped". The student did not submit an accomplished dropping form to the Office of the Registrar, hence, he/she is marked "UD" in the subject.

Dropped. It indicates that the student formally dropped the subject by submitting an accomplished dropping form to the Office of the Registrar.
Every faculty member shall submit his report of grades within the specified period after the final examination at the end of each term. A period of three days is ordinarily allowed for each section for grading of papers and preparation of the reports of grades. In case an instructor handles several sections and the interval between the examinations is less than three days, he shall submit the reports of grades for the various sections at the rate of one report at the end of every three-day period after his first examination; provided, that all reports of grades must be submitted not later than five days after the last day examination period. In justifiable cases, deviation from the above rules may be authorized by the President.
No student shall directly or indirectly ask any person to recommend him to his instructors for any grade in his class record, examination paper, or final report of grades. Any student violating this rule shall lose credit in the course or courses regarding which such recommendation is made. The fact that a student is, thus, recommended shall be prima facie, an evidence that the recommendation is made at the request of the student concerned.
In graduate courses, the requirements for graduation shall either be a general average of "2" or better in all formal courses except the thesis, or a grade of "2" or better in each formal course as the graduate department may require. If the student fails to obtain grades which carry graduate credits as required by the particular graduate department, the rules of the University on scholastic delinquency shall be applied.

Point Grade	Percentage Grade
1.0	97-100%
1.25	94-96%
1.5	91-93%
1.75	88-90%
2.0	85-87%
2.25	82-84%
2.5	79-81%
2.75	76-78%
3.0	75%
5.0	74% and below, Failed. it requires a re-enrolment and repetition of the subject

P. Changing of Grades

Changes of grades caused by erroneous entry shall not prejudice the student but could be made in favor of the student. The grade can be increased but can never be decreased.
No faculty member shall change any grade after the record has been submitted. The instructor may request authority from the Dean of the academic unit concerned and approved by the Vice President for Academic Affairs to make necessary changes. If the request is granted, a copy of the approved letter of the faculty authorizing the change shall be forwarded to the Management Information System (MIS) to make the necessary corrections then to the Office of the Registrar for recording and filing.
Notwithstanding the foregoing provision and to avoid any injustice, the grade in a final examination paper may be revised by a committee created by the Dean of the academic unit concerned to make the necessary change in the final grade if it should clearly appear on the basis of the quality of the scholastic record of the student, that such grade is the result of an arbitrary or careless decision by the faculty of the academic unit. The request for consideration shall be made within thirty days after the receipt of the final grade by the student concerned.

Q. Scholastic Standing and Delinquency

The faculty of each academic unit shall approve suitable and effective provisions governing undergraduate delinquent students, subject to the following minimum standards:
1. Warning - Any student who obtained a final grade below "3" in his subjects equivalent to 5 academic units at the end of the semester shall be warned by the Dean to improve his/her work;
2. Probation-Any student who obtained final grade below "3" at the end of the semester in subjects equivalent to 7 academic units shall be placed on probation of the succeeding semester and his load shall be limited to the extent be deter mined by the Dean; provided that this shall not apply to students who receive final grades in less than 6 academic units.
3. Any student on probation in accordance with the preceding section who again failed in 7 academic units or more of the total number of units in which he/she received final grades shall be dropped from the roll of his academic units: provided that any student who dropped from one academic unit shall not ordinarily be admitted in another unit of the College, unless in the opinion of the Dean of Student Affairs, his natural aptitude and interest may qualify him in another field of study in which case he may be allowed to enroll in the proper academic unit.
4. Permanent disqualification - Any student who at the end of the semester or term, obtained final grade below "3" in his subjects equivalent to 9 academic units shall suffer permanent disqualification.
5. Permanent disqualification does not apply to cases where, on the recommendation of the instructor concerned, the faculty certifies that the grades of "5" were due to the student's unauthorized dropping of the subject and not to poor scholarship rule. The Dean shall deal with those cases on their individual merits in the light of the recommendations of the Dean of Students Affairs; provided, that in no cases of readmission to the same or another academic unit shall the action be lighter than probation.
6. Required courses in which a student failed shall take the precedence over other courses in his/her succeeding enrolment.
7. In academic units in which the weights of the courses are notexpressed in terms of units, the computation shall be basedon their respective equivalents.

R. Graduation Requirements

A student shall be recommended for graduation if he/she has satisfied all the academic and other requirements prescribed for graduation.
A candidate for graduation who began his /her studies under a curriculum more than 10 years old shall be governed by the following rules:
1. A student who had completed all the requirements of this curriculum and is an eligible candidate for graduation but did not apply for the corresponding degree or title, shall have his graduation approved as of the date he would have originally graduated.
2. A candidate who has completed all but three or less subjects required by the curriculum in force at the time he first attended the University and found that the subjects are no longer offered, these shall be substituted for by subjects of similar content and units.
3. Both cases above shall be subjected to the decision and approval of the Academic Council.
During the first three (3) weeks after opening of classes in each semester, each Dean/equivalent official or his/her duly authorized representative, shall certify to the Registrar a list of candidates for graduation at the next commencement exercises. The Registrar, in consultation with the chairman of division or departments concerned, in the case of students majoring in their respective departments/ divisions, shall examine the academic record of each candidate with a view to ascertaining whether any candidate in such a list has any deficiency or whether he/she has fulfilled all requirements which qualify him/her to be candidate for graduation; provided however, that if there should be any question regarding a candidate, his/her name shall not be deleted from the list of candidates for graduation but footnotes to that effect shall be given. Ten weeks before the end of a semester, the Registrar shall publish a complete list of duly qualified candidates for graduation for that semester.
All candidates for graduation shall have their deficiency cleared and their records completed not later than five (5) weeks before the end of their last semester, except in those subjects, both academic and non-academic, in which the student is enrolled during that last semester.
No student shall be allowed to graduate from this institution unless he/she has completed at least one year of residence immediately prior to graduation.
No student shall be allowed to graduate from this institution unless his/her name is approved as a candidate for graduation by the Academic Council.
No student who does not pay the required graduation fee shall be issued a diploma, certification or transcript of records.
An orientation with the graduating students shall be conducted by the Office of the Registrar in coordination with the Deans/Directors of the respective colleges/campuses and the Office of the Student Affairs (OSA).

S. Graduation with Honors

Undergraduate students who complete their courses with the following range of weighted averages, computed to the second decimal place, shall graduate with honors.

Honors General Weighted Average (GWA)
Summa Cum Laude 1.00 to 1.20
Magna Cum Laude 1.21 to 1.45
Cum Laude 1.46 to 1.75

Provided, that the grades in all academic subjects prescribed in the curriculum shall be included in the computation of the general weighted average; and provided, further, that in case of students graduating with honors in courses the prescribed, length of which is less than four years, the English equivalents, namely: "With honors", "With High Honors", shall be used instead. (For Graduate School Students)
Students who are candidates for graduation with honors must have completed in the University at least seventy-six percent (76%) of the total number or academic units or hours required for graduation and must have been in residence therein for at least two years immediately prior for graduation.
Students who are candidates for graduation with honors must have taken during each semester not less than fifteen units of credits and no grades below 2.0 in any academic and non-academic subjects, if undergraduate or the normal load required in either case aforementioned, provided, that the taking of a lighter load was due to justifiable causes, such as, for instance, for reason of health or due to the fact that the candidate was a working student, which reason was as much as possible certified to by the proper authority at the time the under load was incurred.

Honors	General Weighted Average (GWA)
Summa Cum Laude	1.00 to 1.20
Magna Cum Laude	1.21 to 1.45
Cum Laude	1.46 to 1.75

T. Academic Distinction Award

A student with a GPA of 1.0 to 1.75 may graduate with academic distinction.
In the computation of the GPA, the following shall be observed:
1. Only final grades shall be considered;
2. Only resident credits shall be included;
3. Rounding-off of final grades (GPA) shall not be allowed;
4. Must have completed in NEUST at least 75 percent of the total number of academic units for graduation;
5. Must have taken, during each semester, not less than 15 units of credit or the normal/regular load prescribed in the curriculum.
The candidate applying for Academic Distinction Award must not have Failing grade, Incomplete grade, and Dropped throughout the residency.
Only the Grade Point Average or GPA of 1.0 to 1.75 which is the number representing the average value of the accumulated final grades earned in course from first year to fourth or fifth year shall be considered.
Honor statements will appear on the transcripts of records.

(Source: Board Resoulution No. 66, s 2022: Academic Distinction for Baccalaureate Candidates)

U. Honorable Dismissal

A student in good standing who desires to severe his connection with the University must present a written petition to this effect, signed by his parent or guardian, to the Registrar. If the petition is granted, the student shall be given honorable dismissal. Without such petition and favorable action, no record of honorable dismissal shall be made.
Honorable dismissal is a voluntary withdrawal from University with the consent of the Registrar or his representative. All indebtedness to the University must be cleared before a statement of Honorable Dismissal will be issued. The statement will indicate that the student withdraws in good standing as far as character is concerned. If the student has been dropped from the rolls on account of poor scholarship, a statement to that effect may be added to the honorable dismissal.
A student who leaves the University for reasons of suspension, dismissal, expulsion or due to disciplinary action shall not be entitled to honorable dismissal within a period of one year. Should he permitted to receive his transcript of records or certification of his academic status in the University, it shall be accomplished by a statement of the disciplinary action rendered against him.

V. Recognition Program/Baccalaureate Services and Commencement Exercises

The recognition program shall be the responsibility of the Office of Student Affairs and Services (OSAS) in coordination with the different academic units of the University.
All honor students from first year to junior years shall be given due recognition for their academic and non-academic achievements in a separate Honor's Day program held for the purpose.
Commencement and Baccalaureate exercises

The Registrar shall be responsible for the commencement and baccalaureate exercises and may call upon the other officers of academic units for assistance in carrying out the plans.
The commencement exercises for graduating students of the university except to those who are to receive titles and certificates below the bachelor's degree, shall be held on the same day and on the dates fixed for graduation in the calendar.
The commencement exercises for the units not included in general commencement exercises shall be held on such dates and in such places and shall be fixed by the President of the University on the recommendation of the Deans of the Academic units and duly approved by the Administrative Council.
Attendance at general commencement exercises shall be required. Graduating students who choose not to participate in the general commencement exercises shall inform in writing the Chairman of the Academic Council.
Graduating students who absent themselves from the commencement exercises shall not be given their credentials by the Office of the Registrar unless they comply with the provisions of the preceding article and upon presentation of the receipt of payment of the graduation fee and student clearances provided, however, that if they were not able to comply with the above provisions, they will be required to explain in writing addressed to the University Registrar their non attendance at the commencement program.

W. Awards to Graduating Students

The University grants academic and non-academic awards to deserving graduating students without derogatory record from the University. These students must not have committed any insulting nor disrespectful attitude during their stay in the University. Academic awards are provided for under the preceding section. Non-academic awards are conferred based on approved criteria and standards after a pre-evaluation conducted but the 1) College Dean, 2) Sports Director, 3) Cultural and Arts Director, and 4) Research Director. The awardees are then endorsed by the respective College Deans to the Committee on Awards composed of the OSA Dean, OSOAD Head and the University Guidance Counselor.

The non-academic awards which are as follows shall cover varied aspects of student's life where deserving students excel.

The Student of the Year Award

Requirements:
1. Must be a bona fide Graduating student at Nueva Ecija University of Science and Technology as of the School Year covered.
2. Must have a minimum residency of three (3) years in Nueva Ecija University of Science and Technology.
3. Must be with good moral character.
4. Must be endorsed by the College Dean.
5. Must submit authenticated documents to the screening committee at least a month before the awarding ceremony.
Criteria to be used in determining the award:
1. Academic Achievement - 50%
2. Extra-Curricular Activities - 50%
The Student Leader of the Year Award

Requirements:
1. Must be a bona fide Graduating student at Nueva Ecija University of Science and Technology as of the School Year covered.
2. Must have a minimum residency of three (3) years in Nueva Ecija University of Science and Technology.
3. Must be an officer/leader in any registered/accredited student Political and Non-political organization at the University for one (1) year at the time of endorsement.
4. Must be with good moral character.
5. Must be endorsed by the College Dean.
6. Must submit authenticated documents to the screening committee at least a month before the awarding ceremony.
Criteria to be used in determining the award:
1. Academic Achievement - 30%
2. Extra-Curricular Activities - 70%
The Outstanding Science and Technology Contributor Award

Requirements:
1. Must be a bona fide graduating student at the Nueva Ecija University of Science and technology who have shown excellent proficiency in science and technology as determined and recommended by the adviser or faculty member, and must be endorsed by the College Dean and the University research Director.
The Excellent Service Award

Requirements:
1. Must be endorsed a bona fide graduating student at Nueva Ecija University of Science and Technology as the Academic Year covered;
2. Must have a minimum residency of at least three (3) years in Nueva Ecija University of Science and Technology.
3. Must be a good moral character;
4. Must be recommended by the Adviser/Coach and approved by the Director in any of the area of concern such as:
5. Must have rendered a minimum service of two (2) years in the area of concern.
The Outstanding Athlete of the Year Award

Requirements:
1. Must be a bona fide graduating student at Nueva Ecija University of Science and Technology as of the Academic Year covered;
2. Must be with good moral character.
3. Must be endorsed by the University Sports Director.
Outstanding Cultural Performer of the Year

Requirements:
1. Must be a bona fide graduating student at Nueva Ecija University of Science and Technology as of the Academic Year covered;
2. Must be with good moral character.
3. Must be endorsed by the University Sports Director.
The University President Award

Requirement:
1. University President's Discretion

Weighted Average	Points
1.25 - 1.0	30
1.50 - 1.24	25
1.75 - 1.49	20
2.00 - 1.75	15
Below 2.00	10

X. Academic Costume and Attire

A candidate for graduation with a degree which requires no less than four years of collegiate instruction shall be required to wear an academic costume during the baccalaureate service and commencement exercises in accordance with the rules and regulations of the University.

Y. Transcript of Records/Certification

An official transcript of Records is a complete record of student's grades in the University and its accuracy is attested to by the signature of the Registrar.

An official Transcript of Records is issued solely for the purpose of transferring a student or graduate's credit to another institution of learning. Such transcript may not be hand carried, but must be sent directly by the Registrar to the school to which may be hand carried, may be secured for evaluation and other purpose for which it is issued.

A student may secure copy of his/her TOR and/or his incomplete records (before graduation) for evaluation and other purposes upon submission of application and clearance at the Registrar's Office and upon payment of a corresponding fee at the Cashier's Office

Z. Matters Pertaining to Graduate Education

Matters pertaining to graduate education are contained in the NEUST Graduate School Code, which has been approved by the board of Regents. Appendix A shows the Graduate School Code.

AA. Financial Matters

(This is applicable for Graduate School Students)

University tuition and other fee are posted on the Administrative bulletin board prior to and during enrolment periods.
The University may increase tuition and other fees or may change special fees, provided, however that fees are approved by the Board of Regents after a democratic consultation with the student and parents sectors.
Foreign students must be charged a non-citizenship fee and may only be admitted upon evaluation of all requirements for admission (certificate of eligibility for admission) of their records by the Commission on Higher Education (CHED) that they qualify under the admission requirements, such as a student permit in case of non-immigrants students.
All fees may be paid in equal installments or in full. Payment may be made in cash, checks, or postal money order provided that arrangement shall be made by the subject students in the Business/Accounting Office. All payments of fees shall be made to the cashier or its equivalent officer.
No refund shall be granted for dropping of subjects.
Students who have paid the required fees and who dropped the entire course are entitled to refund of tuition fees subject to existing fiscal policies, rules and regulations.
A fee shall be paid at the Cashier's Office for each special or validating final examination requested by a student.
Open account warrants the no-release of examination results. Appendix B shows the current tuition and other fees charged to the Graduate School students by the University.

Part II. Academic, Curricular, and Financial Matters

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